Tracking the actions of employees and their engagement in various activities has become an integral part of generating productivity and ensuring that the business is thriving. The current trend in working from home coupled with the need for enhancing transparency has led many enterprises to embrace tools and techniques.
So, how do you track your employees in a way that you can say is favourable, fair and effective? Here is a breakdown of the best practices and available tools to use for tracking employees.
How Do I Follow Employees’ Activities?
- Set Clear Expectations and Goals
First, however, I must address one finding that emerged in the review – that is the need to raise the employee level of conformity before any tracking will be accepted.
Every personnel in a given organization has certain expectations and it is fundamental to communicate those expectations before the introduction of any tracking methods.
Employees need to be told what objectives and tasks need to be accomplished, when those must be done, and how performance will be evaluated. This clearly delineates the manner in which the organization expects its workers to behave.
- Employ Employee Monitoring Tools
One of the most practical measures to monitor the employees, especially in a digital or distance work environment is employee monitoring software. Such tools, while running in the background, enable the employee tracking and monitoring productivity via monitoring their day-to-day activities.
More and more organisations have started using and promoting employee tracking software and its essentials:
Time Tracking: Controlio is a specialized tool that help in automatic time recording of the tasks done to the employees like log time billable or any projects. This comes in handy especially with businesses that have a billable hour system.
Activity Monitoring: A Employee tracker like Controlio provides an understanding of details like web stats, application utilization and even keystrokes. Such tools are helpful in understanding how employees are devoting their time and what distractions in particular hinder their productivity.
Screen Capturing: In certain software’s, users may be granted permissions to film the desktop of the employees for further investigations or obtain some photographs of the desktop sporadically. This is particularly important in remote work situations or when there is a tendency for employees to be given less supervision in the working to ensure that they are focused on the work allocated to them. Learn how to block a specific URL for safety.
Project Management Integration: Employees’ monitoring solutions provide project management features that allow the integration of such tools with other systems. Project Management Integration facilitates employees’ supervision efforts for all projects including estimation management, tracking performance against due dates, and team tracking.
- Get GPS Tracking Installed for Field Staff
Wherever the business has field employees, such as delivery men, sales persons or technicians, GPS tracking tools become quite useful. GPS allows for effective employee monitoring, allowing the business to ensure employees are in their place of work throughout working hours. Businesses have embraced GPS tracking apps in order to be able to track the sites where their employees operate from.
This mechanism for tracking provides logistical efficiency, so that the field teams are not late to attend their assignments and utilize time maximally.
- Supervise Communication Channels
At times, it is also imperative to check how employees use tools in a given work environment by checking the various methods of communication and their insights to the collaborative processes in the organization. For so, one needs to pay attention to communication activity of employees and communication devices as use of ‘ukhuluzi: tools like Slack analytics or Microsoft Teams activity logs.
Along with communication monitoring is information gathering usefulness, measures should be taken in strive for balance. Excessive monitoring is always counterproductive due to the creation of an aura of distrust, therefore there is a need to ensure that tracking is only aimed at productivity measurements and not encroaching on private interaction.
- Manual Methods for On-Site Teams
One of the great benefits associated with having a structured appraisal system within an organization is that it enables a quick and smooth analysis of performance’s over-time development. When they are merged with strategic tracking software, it gives assurance that employees will get to perform their target goals continually.
The monitoring of employees can be done while increasing productivity, responsibility, and safety measures without losing trust. There are specific approaches that can be applied so that performance can be monitored. With the right resources and an environment conducive to transparency, employee monitoring can be an effective tool in the management of a contemporary workforce.